Monday, July 4, 2022

automatic invoice number in tally prime

This tutorial helps you, how to set automatic sale invoice numbers in tally prime. 

And also we will explain how to add Prefix and Suffix details in the invoice number.

You must change sale invoice numbers in every financial year beginning. some of the invoice number formats are explained below

  • ABC/0001/22-23
  • 0001/22-23
  • 1
  • 01
  • 001
  • 0001 etc...,

Tally provide five types of sale invoice numbering methods. Mainly "Automatic" & "Manual" invoice numbering format are used in regular business.

In this article we explained Automatic Sale Invoice Number Format. 

If you select the Automatic Sale Invoice number option, follow the below important points.

  • Do not delete any invoices. If you delete any invoice, all invoice serial numbers will be changed. 
  • If you don't want any invoice, just cancel the invoice. it is not reflected for invoice serial numbers.
  • You can re-use the canceled invoice. Note: if GST returns filed for a particular period, you do not re-use canceled invoice
  • After raising the invoice, just mention the invoice number in the narration field. It is useful for future verification.
  • Do not raise an invoice on the back date. It is reflected in invoice serial numbers.
  • You can not edit invoice numbers manually.

how to set sales invoice number in tally Prime automatically


> In the Gateway Select Alter (Under MASTERS)
> click on Voucher Types
> select voucher type i.e Sales 
   (If you create a sub-sale voucher, select regular use voucher type) then press enter
> Now you can view Voucher Type Alteration.
> In this window change: Method of voucher numbering to Automatic
> Use Advance Configuration Set to Yes, then press enter.



In the voucher type Alteration window changes as per your requirement.




Important Note: Don't change the previous financial year's information. Just add the current financial year information. 


Q1) I need Invoice number Format as "ABC/0001/22-23" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: 4
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particular: ABC/

Suffix Details:
Applicable From: 01.04.2022
Particular: /22-23

Q2) I want the Invoice number  Format as "0001/22-23" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: 4
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particulars: Keep empty 

Suffix Details:
Applicable From: 01.04.2022
Particular: /22-23
automatic invoice number in tally

Q3) I want the Invoice number Format as "1" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: Keep empty 
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particulars: Keep empty 

Suffix Details:
Applicable From: 01.04.2023
Particular: Keep empty 

Q4) I want the Invoice number Format as "01" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: 2
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particulars: Keep empty 

Suffix Details:
Applicable From: 01.04.2022
Particular: Keep empty 

Q5) I want the Invoice number Format as "001" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: 3
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particulars: Keep empty 

Suffix Details:
Applicable From: 01.04.2022
Particular: Keep empty 

Q6) I want the Invoice number Format as "0001" from 01.04.2022


Answer)
Starting Number: 1
Width of Numerical Part: 4
Prefill with Zero: Set Yes

Restart Numbering
Applicable From: 01.04.2022
Starting Number: 1
Particular: Yearly (Effected from 01.04.2022  TO 31.03.2023)

Prefix Details:
Applicable From: 01.04.2022
Particulars: Keep empty 

Suffix Details:
Applicable From: 01.04.2022
Particular: Keep empty 

Q7) TSS required for Automatic invoice numbering in tally?

A) Not required any TSS



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