Define the terms: Stock items, Stock group and Stock categories ? (Tally)
STOCK ITEMS
What you receive or issue, Sell or purchase, each item is
a Stock Item. For example, for the
Bookshop from you buy this book, this book is a Stock item. Similarly stock items can be clubbed together
and can be called Stock groups. For
example, in a department store of clothes, Gents clothes can be a group having
Pants, Shirts, Coats, etc., for under that category. Similarly for Ladies and Children.
Usually Stock Items are measured in a Unit, e.g., Pcs,
Kg, Ltr, etc. Different items may be
measured in different units. You can
create Unit of Measurement as per your business need. You can specify the Unit in which the item is
transacted-normally one Unit. However,
some items may be transacted in 12 units also called dozens.
Tally allows you to specify upto 2 Units for a single
Stock Item, one as Unit and the other as Alternate Unit, you define
relationship between the two Units.
A company has usually many places to store inventory
items, they are called godowns normally.
Each godown has its inventory and that when combined with inventory of
other godowns give the complete picture of the company’s inventory. This helps in locating an item which may not be
there at one location, then, it can be transferred from other godown where it
is there.
Tally allows you to create Stock items as per your
requirement, its alternate Name (Aliases), Part Numbers, Description, Remarks,
etc. You can optionally maintain Batchwise
details, enter Purchase and Sale prices, specify Stock Valuation Method for an
item.
STOCK GROUP
As mentioned earlier, stocks items can be clubbed
together to form stock groups. We had
taken the example of Gents clothing.
Normally thousands of Stock items are traded in an Organization. It may become unmanageable if the items are
not properly grouped. You can arrange
all Stock items into Stock Groups based on common features (e.g., based on
Brand, Quality, Specification, etc.) You
can nest Groups to any depth, as such.
Gents Clothing
Pants
Shirts
Coats, etc.
Women Clothing
Sarees
Dresses
Other accessories, etc.
Children Clothing
Toddler items
Children clothing
Toys, etc.
Grouping of stock items helps to get Group specific
report. In above example, to get a Stock
report of Sarees only, you can conveniently get it by selecting Saree
Group. In fact Stock Group provides
similar advantage as Account Groups provide for organization of Accounts.
Stock Categories
Stock Categories offer the benefit of classifying an item
in another dimension – thus at any moment you can find similar items. In the above example, gents shirts may be of
different types, for example, of brands like Live-in, Newman, Provouge, etc.
Such additional information for item help when a customer
asks for one item which is not available in Stock or enquiries about similar
items.
This post really makes me know more about manage stock for a store. Such as my new product - baby playpen and others. The way you explain in your post is exciting that I can't stop reading. Thank you for your sharing.
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