Monday, June 20, 2011

Online CST /C - Forms Appalying in Karnataka State

1. Steps

1. Login to the Commercial Tax Department web-site http://vat.kar.nic.in,
using the username and password.
2. In case of the first time login, the system will show some informative screens and ask
user to enter his choice of username and password. Please note down the username
and password enter by you for your further logins. The system asks you to enter
your contact information.
3. Please change your password as often as possible and keep it safe and secure and do
not part with anyone.
4. In the main page various options are displayed. Here, select the New Entry option in
Online CST Forms menus.
5. Next enter the seller details and add transaction details for the quarter one-by-one.
6. Now, select the Submit option in Online CST Forms menus. The list of the save CST
entries are shown. Click on the select button against the entry to be submitted for
CST form. Now, go through the details of the request and change, if required and
press submit button to send it to the department to issue the hard copy of the CST form.
7. The dealer can also upload the VAT 505 forms in bunch in XML form. The XML file
format and sample file is given below.
8. Dealer can also update or delete the entry before submitting the CST form.
9. Dealer can see the status of his request by the clicking the status option in
‘Online CST forms’. Here system shows the approval or rejection details of the form by
the concerned LVO.
10. The CST form will be sent by the concerned LVO or the dealer can collect from his
LVO once system shows the status as approved or printed.

2. Checks

1. The dealer needs to be registered under the CST Act.
2. The dealer needs to be allowed to request for CST forms by the LVO in the web-site.
3. For the partially filled CST form, the dealer needs to allowed by the concerned LVO/VSO.
4. The dealer will be limited to enter the request for CST transactions for the commodities
and purposes mentioned while taking the CST registration.
5. The Invoice/transaction details for the single CST request will be limited to the one quarter
period of the year. Mixing of the transaction dates fo various quarter are not allowed.

3. Detailed Procedure

After successfully logging into the department web-site, the dealer can see the following main
page. Here he has to select the options in ‘Online CST Forms’, on the right side top corner, to
enter the details to request for CST forms.

 On click of the ‘New Entry’ option, the user will be shown with the following screen
 Here, the user has to enter the TIN/CST Number, Name, Address and State of the Seller
with whom he had the inter-state transactions. When the user presses the ‘Next’
Button, the system request him to enter the transactions details one-by-one for the
transacted dates’ quarter. The transaction details needs to entered are Invoice No.
Invoice Date, Invoice Value, Main Commodity, Commodity description, Purpose, Purchase
Order No. and Purchase Order Date. It may be noted here that the main commodity list and
purpose list will contain the commodities and purposes given by the dealer while registering
under CST Act. If the any new commodity and purpose is to be added into the list, the
user/dealer has to contact the concerned LVO to change the registration details as per the
procedure.

After entering these details, once the user clicks the add button, the system will
show these details in the data grid below. Like-wise, the dealer can go on entering
the transaction details of particular seller for the one quarter. In case, multiple
forms are required for the transaction with the same seller for different quarter
period, he has to make the different requests for each quarter.

 After entering the details, the user can go to main page and select the ‘submit’
option in ‘Online CST forms’ afterwards. When he clicks on this button, the system
shows the following screen.


 Now, user can see the list of entries pending for submission. Here, user can submit all the
requests in one go by clicking ‘Submit All’ button. Or submit the requests one-by-one by
clicking on select button of the required request. The following screen shows process for
submitting of request for one-by-one option.


Here, the user can modify or delete the transaction details, if required and press
submit button to request for the CST forms. He can also delete the complete request by
pressing the delete button.

Once the submit button is clicked, the following screen containing the WEB ACK SLIP
will be shown. This can be printed and preserved with the user for future reference.

 Some users may be allowed to request for the partially filled CST forms by the concerned
LVO/VSO based on the requirements. For this kind of the user, the system will allow the user
to enter the seller details only and request for the CST forms by submitting it. The following
screen shows the entry requirements for the partially filled CST forms.



The user can also Update or Delete the entered details, which has not been submitted yet, by
clicking the Update/Delete option in ‘Online CST forms’. Here system shows the list for entries
which are not yet submitted. After selecting the required entry, user can follow the procedure
to update and submit as explained above.

 The option is also available for the user to check the status of the CST request by clicking the
Status option.The following list will be shown.


For More Information go to http://164.100.80.20/vat505/ selete Dowload tab then slect  CST User's Manual.

Regards
G.Srinivas

42 comments:

  1. DEAR SIRS

    I HAVE A PROBLEM IN UP LOADING THE FORM C.

    WE HAVE MADE PURCHASE IN THE MONTH OF MARCH 2013. BUT MATERIAL RECEIVED IN THE MONTH OF APR 2013. HENCE WE HAVE ACCOUNTED THE BILL IN THE MONTH OF APR 2013 AND SUBMITTED THE VAT 100. NOW WHILE UP LOADING THE FORM C WE HAVE TO ISSUE FORM C AS PER THE BILL DATE. IF I DO THE THE SAME IN ONLINE IN KARNATAKA VAT, IT IS GIVING AN ERROR AS PURCHASE DOES NOT MATCH WITH VAT 100 CAN ANY ONE GIVE HOW TO GO ABOUT IT

    ReplyDelete
    Replies
    1. Dear Mr.Raghavendra GN,

      Thank you for your Comment.

      Goods/material dispatched on March month. So your supplier must raise invoice on March month only. Because material dispatch date is very important not material delivery date.and you must booked this invoice on march month only.Pls confirm you have got invoice on March month or April month.

      Pls confirm Invoice date.

      Further if you have face any problem pls comment here.

      Delete
  2. There is a simple procedure, Enter April month in c form generation & give invoice date as march.

    ReplyDelete
    Replies
    1. Dear Mr.Raj,

      It's also correct, try it Mr.Raghavendra

      Delete
  3. WE HAVE MADE PURCHASE IN THE MONTH OF MARCH 2013. BUT MATERIAL RECEIVED IN THE MONTH OF APR 2013. HENCE WE HAVE ACCOUNTED THE BILL IN THE MONTH OF APR 2013 AND SUBMITTED THE VAT 100. NOW WHILE UP LOADING THE FORM C WE HAVE TO ISSUE FORM C AS PER THE BILL DATE. IF I DO THE THE SAME IN ONLINE IN KARNATAKA VAT, IT IS GIVING AN ERROR AS PURCHASE DOES NOT MATCH WITH VAT 100 CAN ANY ONE GIVE HOW TO GO ABOUT IT. THERE IS NO OPTION TO CHECK THE STATUS OF SUBMITTED C FORMS IN INTERSTATE PURCHASES AND WE ALREADY RECEIVED THE ACKNOWLEDGEMENT NO PAST ONE MONTH WE ARE FOLLOWING IT .OUR SUPPLIERS ARE INSISTING FOR C FORMS.

    ReplyDelete
    Replies
    1. Hi,

      Goods/material dispatched on March month. So your supplier must raise invoice on March month only. Because material dispatch date is very important not material delivery date.and you must booked this invoice on march month only.Pls confirm you have got invoice on March month or April month.

      Pls confirm Invoice date.

      Further if you have face any problem pls comment here.

      Delete
  4. ALWAYS ENSURE THAT THE VAT RETURN IS MADE AS PER THE BILL DATE OF PURCHASE. ONE BEST THING WILL BE ALWAYS GET THE MATERIALS DESPATCHED IN THE FIRST THREE WEEKS OF THE MONTH TO ENSURE THAT THE MATERIAL REACHES YOU IN THE SAME MONTH SO THAT THE VAT RETURNS/BILL DATE/C FORM REQUEST CAN BE ON THE SAME MONTH TO AVOID CONFUSIONS. Ask supplier to effect despatch ensuring material reaching you in the same month.

    ReplyDelete
    Replies
    1. Hi Mr.Venkatesh,

      Just take Invoice date only. Invoice date is important for sales tax returns and C-Form issue. Material reached is not important.

      Delete
  5. We have uploaded details of C forn required bill details to Karnataka vat web sight. For instance Nov 13, The error indicating filed return value is lesser than C form requests.
    When cross checked the Vat return filed amount matches with uploaded bills details.
    Where should be probable mismatch-
    reply pl
    kepl1979@gmail.com



    ReplyDelete
    Replies
    1. Dear Mr.Kanuuga,

      Pls verify quarter wise FILED VAT RETURN VALUE with C-FORM REQUEST VALUE

      Delete
  6. i am a dealer - i will supply material to customer - by E_1 transaction , MATERIAL Billed in 30TH MARCH, BUT material received in april month. for which quarter i wll issue C form... pls help

    ReplyDelete
  7. Anonymous said...
    i am a dealer - i will supply material to customer - by E_1 transaction ,company Billed in 30TH MARCH, BUT material received in april month. for which quarter i wll issue C form... pls help

    ReplyDelete
  8. Dear Sir,

    How to check if the C-form issued is Cancelled in the VAT Website?
    please advice.
    Thank you

    ReplyDelete
  9. Hi sir, I want add my commodities in AP VAT please suggest me

    ReplyDelete
    Replies
    1. Dear Venu,

      Please contact your Sales Tax Circle office. They will add commodities.

      Thanks & Regards
      G.S.VASU

      Delete
  10. How to apply under CST in Karnataka. Is it Form A? Is the application online?

    ReplyDelete
  11. Dear sir
    how to issue the form c and where we have to take what is the procedure

    thank you
    RAJ DK

    ReplyDelete
    Replies
    1. Dear Mr.Raja Shekar,

      Thank u for ur comment. Please read the following article. It is helpful for understanding C-Form.

      C-Form Article URL
      http://www.accounts4tutorials.com/2012/07/what-is-c-form.html

      Thanks & Regards
      G.S.VASU

      Delete
  12. Dear Sir,
    How to edit submitted C Form Receipt?.
    (We have received a C Form which has 5 invoice details .Only 3 invoice details are submitted out of 5 invoice details)so, now when we go to CST receipt forms ->entry&update ->series no:xxx ->serial no:xxx-> Go -> It shows data already submitted.
    Sir, we have to enter remaining 2 invoice details also..
    So please help.

    ReplyDelete
  13. Dear Sir,
    How to edit submitted C Form Receipt?.
    (We have received a C Form which has 5 invoice details .Only 3 invoice details are submitted out of 5 invoice details)so, now when we go to CST receipt forms ->entry&update ->series no:xxx ->serial no:xxx-> Go -> It shows data already submitted.
    Sir, we have to enter remaining 2 invoice details also..
    So please help.

    ReplyDelete
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    ReplyDelete
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  16. Thanks for the info sir.. i have completed the process till web ack slip and checked the status as pending ..now what after this??

    ReplyDelete
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