Thursday, May 19, 2011

Recent Online Process for All C-forms Application – Maharashtra VAT Department

Recent Online Process for All C-forms Application - Maharashtra VAT Department

Trade Circular No. 2 T of 2009, dated – 23.01.2009

Sub.: Procedure for online submission of application [Statement of
Requirement] for the statutory forms (C/F/H/EI/EII) under the Central
Sales Tax Act, 1956 and delivery at the place of business of the dealer.

Ref.: 1. Trade Circular No.4T of 2006 dated 09/01/06.

2. Trade Circular No.10T of 2006 dated 29/03/06.

3. Trade Circular No.17 T of 2006 dated 28/06/06.

4. Trade Circular No.1 T of 2008 dated 25/01/08

5. Trade Circular No.15 T of 2008 dated 19/04/08

Dear Sir/Madam,

The procedure for issuance of statutory forms under the CST Act,
1956 has earlier been revised by Trade Circulars at Ref.No.1,2,3, 4,5
above. Accordingly, Central Repository section has been established at
all locations in the State for issuance of these forms. As a move
towards e-governance, the facility for online filing of application for
issuance of forms has also been introduced in the Central Repository
all over the state. As a step towards achieving 100 % e- Governance,
the procedure of issuance of statutory forms under the Central Sales
tax Act, 1956 is being further changed. To make the entire process
faceless and hassle-free; the following revised procedure is being

(2) The revised procedure for filing on-line application is made
applicable to all locations of central repository offices in the state
and shall be made effective from 2nd February 2009. Under the revised
procedure it now becomes mandatory for all registered dealers to make
an online application for obtaining CST declarations. The utility for
making an online application is made available on the sales tax
Department’s website www.mahavat. The dealer required to obtain
the statutory declarations has to first enroll for e- services
facility. The enrollment for e-services is necessary to take the
benefit of various e-services provided by the Department, like e-
eturn, e-registration, e-annexure, e-declaration, e-704 etc. Presently
many dealers have enrolled for e- services for filing of e-returns;
they can use the same login & password which they have created for
filing of e-return. The other dealers who are yet to enroll for
e-services facility have to first enroll themselves on the website of
the department at . The detailed procedure of
enrollment for e- services is explained separately in another Trade

(3) The procedure to use the system of online application for CST
declaration is self explanatory. However, help desks are being created
at every Central Repository locations in case of any difficulty. The
dealer may also approach to the concerned Central Repository officers
in case of any specific quarry.

(4) After submitting the application for CST declarations online,
the same would be accessed by the concerned Sales Tax Officer In-charge
of the Central Repository. The officer will verify the following points.

(a) Whether the applicant dealer has applied for more than one form for the same accepting dealer for the same period.

(b) Whether the applicant dealer has filed all the returns for the
earlier period and the turnover of O.M.S. Purchases are properly
disclosed in the return.

(c) Are any dues outstanding with the dealer?

(d)Whether the transaction covering the commodity is appearing in the dealer’s registration record.

Upon verifying these details the concerned officer of Central
Repository would either approve or reject the application giving
reasons. In some instances the concerned officer may hold the approval
for issuance of declarations if it is found that,

a) The dealer has not filed the return /returns for earlier period
or the return is not available on the sales tax department automation
system (mahavikas)

b) If the concerned officer is of the opinion that further verification is necessary before issuance of declaration.

However, in any case, the dealer would be intimated about approval,
hold or rejection through the e-mail address provided by him at the
time of enrollment to e-services.

(5) Since the application is submitted online, the dealer is not
required to submit any document in printed copy or otherwise
separately. Once the application is submitted online, it is expected
that an e-mail or sms, shall reach to dealer within 7 working days
stating the decision regarding approval, rejection or holding the
declaration. Once the application is approved the dealer should get
declaration in another 10 days by post or courier. It will be the
endeavor of the department to reduce this period as far as possible.
However, dealer should make enquiries only after the above period is
over. It may please be noted that request for any early issuance of
declaration shall not be entertained in any case.

(6) If the application is kept on hold the dealer should comply the
requirements mentioned in e- mail or communicated otherwise by the
respective officers of the Central Repository.

(7) Once the application has been approved, the Central Repository
staff would print the required number and type of statutory forms, sign
and dispatch them to the dealer’s main place of business either through
courier or Post. The dealer or his authorized representative available
on the main business premises would be required to give acknowledgment
/ receipt of envelope containing the forms with dated signature
indicating his name and designation and duly stamped with office seal /
designation stamp.

(8)In case of non-delivery or wrong delivery of the forms, the
dealer is required to approach the concerned Central Repository with
full details after 17 working days of making online applications so
that, necessary action can be taken as per due procedure.

(9)Sub Rule (6) of Rule 4 of the Central Sales Tax (Bombay) Rules,
1957 prescribes fees payable in the form of court fee stamp to be paid
at the time of obtaining Forms or declarations. It has now been
administratively decided that no fees shall be charged for issuance of
any declarations and delivery of forms. Thus dealers need not pay any
amount as prescribed in the rule for obtaining declaration or any
amount towards delivery charges.

(10) This new procedure for issuance of declaration is available
online for the declarations pertaining to period from 01.04.2008
onward. Any application seeking declarations for the period prior to
01.04.2008 shall be made as per the existing manual system only (on
CD). However such application shall be made prior to 31.03.2009. It may
please be noted that the declarations prior to period 01.04.2008 shall
not be issued after 31.03.2009.

(11) It may be noted that the present procedure of manual submission
of application (on CD) & online application facility available on
the website of Govt. of Maharashtra ( ) will
be discontinued w.e.f. 02.02.2009.

(12) The procedure for the cancellation, rectification and issuance of duplicate declarations will remain same as earlier.

(13) This circular cannot be made use of for legal interpretation of
provisions of law. If any member of the trade has any doubt, he may
refer the matter to this office for clarification.

You are requested to bring the contents of this circular to the notice of all the members of your association.


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