C/F/H Forms and Waybills(VAT/CST), AP-VAT/CST E-Filing
What is H-Form
H-Form is a certificate issued as proof of Export. This form can be obtained from sales tax dept. When a exporter purchases the material from the sellers and exports then the exporter has to issue
the Form –H to the seller from whom the goods are purchased. The seller has to obtained this form – H from the exporter and show it to the sales tax dept to get tax exemption. Along with the form – H
the seller has to collect the Bill of lading (B.L) as proof of export. In case if the exporter does not release the Form – H along with the B.L the seller has to pay the Tax at the time of sales tax assessments.
It will be safe for the seller if he can get a D.D. for the tax amount of the goods which is sold to the exporter for the export purpose. Because sometime the exporters fail to provide the form – H to the seller due to unknown reasons, at this time this D.D. which is collected will be off much helpful to the seller.
Basic Points of H-Form
1) H-Form is issued by the exporter to the supplier for every Quarter.
There are four Quarters for one year:
April, May, June (1st Quarter)
July, August, Sep (2nd Quarter)
Oct, Nov, Dec (3rd Quarter)
Jan, Feb, Mar (4th Quarter)
2) You must create one excel sheet for one supplier for one Quarter.
Eg a: If you purchase material from one supplier in different quarters you have to prepare the different excel sheets. sheets for this supplier. one for 2nd Quarter and second sheet for 4th Quarter.
Eg b: If you purchase material in one quarter from one supplier on different invoices only one excel sheets is enough.
3) You must have the following data for issue H-Form
Supplier TIN Number
Supplier Company name & address
Suppler Invoice copy ( For Invoice number, date, qty and value etc)
Foreign Buyer Agreement no and date (Eg: Purchase order no or L.C.Number etc)
Note: Agreement number must be before the Invoice number.
4) After applying H-Form in online, you will receive H-Form from CDSC.
5) One H-Form contains original, duplicate and counter foil.
Counter foil should be retained by the issuer. And the remaining original and duplicate should be sent to the seller with proof of export ie., Bill of Lading (B.L).
6) The counter foil, original and duplicate should be duly filled and signed.
C-Form is a certificate issued as proof of CST Purchase. This form can be obtained from sales tax dept. The seller has to obtained this form – C from the purchaser and show it to the sales tax dept to get tax exemption. In case if the purchaser does not release the Form – C the seller has to pay the Tax at the time of sales tax assessments.
Form C is issued by the dealer for purchasing goods from the dealer out side the state in which he resides the effect can be understood my looking at following example If Mr A Registered Dealer in Hyderabad (AP) wants to purchase goods from Mr B a registered dealer in Mumbai.Mr B who is selling the goods will charge VAT @ 4% or 14.5% on the goods if Mr A issues him “C” Form then Mr B should Charge him CST @ 2% so Mr A is SAving Tax.
It will be safe for the seller if he can get a D.D. for the tax amount of the goods which is sold to the purchaser. Because sometime the purchaser fail to provide the form – C to the seller due to unknown reasons, at this time this D.D. which is collected will be off much helpful to the seller.